With over 30 years of expertise in commercial and industrial roofing, Diamond Roofing Systems has built a reputation for quality and reliability across Northeast Ohio. Specializing in flat, low-slope roofing, the company handles everything from repairs to full-scale installations. However, managing safety documentation and ensuring compliance across multiple job sites presented significant challenges.
Overcoming Inspection Challenges
Ted Luman, Safety Manager at Diamond Roofing Systems, observed early on that their existing system for tracking training and inspections was inefficient and cumbersome. “One of the very first things I noticed within the first six months of being here is we didn’t have a way of tracking stuff, we didn’t have a way of keeping track of safety inspections, just being able to do audits or go back and pull stuff,” he explains. The reliance on paper documentation stored in job site folders made it nearly impossible to quickly retrieve necessary information, especially during OSHA inspections.
The turning point came when Diamond Roofing faced an OSHA inspection. Ted recalls, “We used to do it where everything stayed in a job site packet. And that job site folder would come back to the office and go into a file cabinet. So if I ever had to pull documentation, I would end up having to go through months and months of folders. Luckily, during an OSHA inspection, the inspector gave us additional time, and I happened to have an entire packet of their training. But it made me realize we needed to change things.”
This realization led Diamond Roofing Systems to Corfix, a comprehensive software solution designed to simplify safety management. Ted praises the impact of Corfix on their operations, stating, “It’s been perfect for us because every employee’s training is tracked by them. Whenever they sign a form or complete training, I can quickly get a printout of everything they’ve done. It’s been a huge asset to us.”
“It’s actually helped me out on my inspection side of things because I can literally log into the form, do the inspection, sign it, and have a record of it for every job site.” – Ted Luman, Safety Manager
With Corfix, Ted can perform job site inspections, attach relevant photos, and upload everything directly from his phone, streamlining the process significantly. This digital approach not only saves time but also ensures accuracy and accountability. “For me to sit in my car and do that from my phone, I can have it done in five minutes. It’s a lot easier because it’s basically in the palm of your hand,” Ted notes.
Much More Than Safety
Beyond safety documentation, Diamond Roofing Systems is exploring additional uses for Corfix, such as vehicle inspection forms and expense reporting. Ted appreciates the flexibility and customization offered by Corfix, allowing the company to integrate various aspects of their operations into one platform, including:
- Daily and weekly safety inspections for manlifts, forklifts, etc.
- Supervisor safety audits and inspection forms
- Daily pre-task plan and safety meeting
- Administrative/HR required signatures and acknowledgements
- Task assignments for follow-up related items
- New employee orientation
- Storage of SDS sheets
- Readily available company policy and procedure manuals
Winning Over Subcontractors and Employees
The transition to Corfix also facilitated better communication with subcontractors and clients. Ted explains, “We use subcontractors as well. When I do our safety forms for fall plans and safe plans, I can send it to them outside of our company, and they can sign it. So I still have documentation that everybody’s reviewing what they need to.”
Corfix’s user-friendly interface and robust support have won over even the most tech-averse employees at Diamond Roofing. Ted highlights the seamless adoption process, “The guys have actually bought into the system, and that’s what I like about it because it’s so easy to use. The younger generation kind of pushes the older ones to use it, or they just ask their partner to do it for them.”
“If I’m saying something or putting something out, I have a legitimate concern about it. The program helps because if there’s something that I see, I can create a training for the guys and have it posted to them in 20 minutes.” – Ted Luman, Safety Manager
Setting a New Standard in for Safety Management
Beyond safety documentation, Diamond Roofing Systems is exploring additional uses for Corfix, such as vehicle inspection forms and expense reporting. Ted appreciates the flexibility and customization offered by Corfix, allowing the company to integrate various aspects of their operations into one platform.
Corfix has proven to be an invaluable tool for Diamond Roofing Systems, enhancing efficiency, compliance, and communication. By embracing digital solutions, Diamond Roofing has set a new standard for safety management in the roofing industry, ensuring that every employee goes home safely at the end of the day.